Rates and Transit Times

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Customs Documentation

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Customs Documents

• Commercial Invoice
  The Commercial Invoice is the most common document required for clearing your shipments through customs. It is typically required for shipments of non-document commodities, but this varies by country, size, weight, quantity and value. Refer to Commercial Invoice for FedEx Express ^® and FedEx Ground ^® international requirements.
  
  If you want to create a Commercial Invoice online in FedEx Ship Manager ^®, follow the steps below. For additional help, go to FedEx International Documentation^® or call FedEx International Customer Services at 1.800.GoFedEx 1.800.463.3339 for information. Your own commercial invoice is the preferred format if it contains specific information. FedEx can provide a form you can copy onto your letterhead.
  
  To create a Commercial Invoice Online:
  
  1. Select Create Commercial Invoice Online.
  2. Verify the Terms of Sale, the point at which sellers have fulfilled their obligations so the goods are said to have been delivered to the buyer. The drop-down menu will default to Free Carrier (FCA/FOB).
  3. Click Additional invoice information to enter additional optional shipment charges, special instructions and reference information to print on the Commercial Invoice. Please note that the additional charges entered in these optional fields are charges added by the sender and are not related to FedEx charges.
  4. Print the required number of copies, sign each one, and place all copies behind the shipping label in the clear plastic pouch. The customs authorities in each destination country determine how many copies of the shipping document, including the Legal Terms and Conditions, are required. The number also varies by origin country.
  
  When Electronic Trade Document (ETD) is enabled in Preferences, you are required to select a method of completion for the Commercial Invoice. The completion options include:
  
  1. Use my own: Select this option if your Commercial Invoice is saved on your computer. The following file types are currently supported: .doc, .xls, .txt, .rtf, .jpg, .gif, .bmp, .tif; .png, and .pdf.
  2. Attach from Document Preparation Center: Select this option if you have saved your Commercial Invoice in the Document Preparation Center.
  3. Use FedEx-generated document: Select this option if you would like FedEx Ship Manager to create your Commercial Invoice. Include the same commodity details as you would on your own Business Commercial Invoice system.
• Pro Forma Invoice
  A Pro Forma Invoice is provided by a supplier prior to the shipment of merchandise. The invoice informs the buyer of the kinds and quantities of goods to be sent, their value, and any specifications (weight, size, etc.). A Pro Forma Invoice is often used as an offer to sell or is used to apply for a letter of credit or import permit.
  
  When Electronic Trade Document (ETD) is enabled in Preferences, you are required to select a method of completion for the Pro Forma Invoice. The completion options include:
  

  1. Use my own: Select this option if your Pro Forma Invoice is saved on your computer. The following file types are currently supported: .doc, .xls, .txt, .rtf, .jpg, .gif, .bmp, .tif; .png, and .pdf.
  2. Attach from Document Preparation Center: Select this option if you have saved your Pro Forma Invoice in the Document Preparation Center.
  3. Use FedEx-generated document: Select this option if you would like FedEx Ship Manager to create your Pro Forma Invoice.

  
  

  
  Refer to the FedEx Electronic Trade Documents Coverage PDF for a listing of countries and territories that permit electronic clearance and use of ETD.
  
• Certificate of Origin
  • For shipments destined from the US, as the exporter you may verify or validate claims made on a shipment regarding the country of origin by selecting Certificate of Origin. When the Certificate of Origin is a required document, it must be prepared by the exporter and it must be notarized and validated by the locally designated agency in order to be acceptable and valid. In most instances, the original Certificate of Origin must be attached to the outside of the shipment. Refer to the FedEx Guide to Services for more information about the Certificate of Origin.
    
    
• NAFTA Certificate of Origin
  (U.S., Canada, Mexico, and Puerto Rico Shipping Only)
  • For shipments destined to the U.S. or Puerto Rico from Canada or Mexico, that have a total value of USD $2,500 or more, you may declare that the shipment is governed by NAFTA by selecting Create NAFTA Certificate of Origin. The NAFTA Certificate of Origin can be printed for manual completion or completed online through FedEx Global Trade Manager. Refer to the FedEx Guide to Services for more information about the NAFTA Certificate of Origin.
  • For shipments destined to Canada from the U.S., Puerto Rico or Mexico, that have a total value of CAD $1,600 or more, you may declare that the shipment is governed by NAFTA by selecting Create NAFTA Certificate of Origin. The NAFTA Certificate of Origin can be printed for manual completion or completed online through FedEx Global Trade Manager. Refer to the FedEx Guide to Services for more information about the NAFTA Certificate of Origin.
  • For shipments destined to Mexico from the U.S., Puerto Rico or Canada, that have a total value of US $1,000 or more, you may declare that the shipment is governed by NAFTA by selecting Create NAFTA Certificate of Origin. The NAFTA Certificate of Origin can be printed for manual completion or completed online through FedEx Global Trade Manager. Refer to the FedEx Guide to Services for more information about the NAFTA Certificate of Origin.
    
• NAFTA Country of Origin Low Value
  (U.S., Canada, Mexico, and Puerto Rico Shipping Only)
  • For shipments destined to the U.S. or Puerto Rico from Canada or Mexico, that have a total value of US $2,500 or less, you may declare that the shipment is governed by NAFTA by selecting Create NAFTA Statement. The NAFTA Statement must be printed for manual completion.
  • For shipments destined to Canada from the U.S., Puerto Rico or Mexico, that have a total value of CA $1,600 or less, you may declare that the shipment is governed by NAFTA by selecting Create NAFTA Country of Origin Low Value. The NAFTA Country of Origin Low Value must be printed for manual completion.
  • For shipments destined to Mexico from the U.S., Puerto Rico or Canada, that have a total value of US $1,000 or less, you may declare that the shipment is governed by NAFTA by selecting Create Low Value Invoice Preference Declaration. The Low Value Invoice Preference Declaration must be printed for manual completion.

• Print Commercial Invoice or Pro Forma Invoice on company letterhead by selecting the available checkbox.
• Print uploaded signature on the applicable customs documents by selecting the available checkbox. Only available for printing on customs documentation if applicable.
• Manage/upload company letterhead and signature images by clicking on Manage/upload images.
• Attach other Customs Documents saved on your computer by selecting the available checkbox. This option is available when Electronic Trade Document (ETD) is enabled in Preferences. A maximum of 5 Customs Documents can be attached to a shipment when Electronic Trade Document (ETD) is enabled. The following file types are currently supported: .doc, .xls, .txt, .rtf, .jpg, .gif, .bmp, .tif; .png, and .pdf.
• Personalize FedEx-generated Customs Documents to upload/edit company letterhead and signature images on file. This option is available when Electronic Trade Document (ETD) is enabled in Preferences.

 

Terms of Sale

• Free Carrier (FCA/FOB): Free Carrier at a named port of export. The seller quotes the buyer a price that covers all costs up to and including delivery of goods aboard an overseas vessel (e.g. airplane).
• Carriage Insurance Paid (CIP/CIF): Carriage Insurance Paid to a named overseas port of disembarkation (i.e. import). The seller quotes a price for the goods including insurance plus all transportation and miscellaneous charges to the point of disembarkation from the vessel.
• Carriage Paid To (CPT/C&F): Carriage Paid To is the named overseas port of disembarkation (i.e. import). The seller quotes a price for the goods that includes the cost of transportation to the named point of import. The cost of insurance is left to the buyer's account.
• Ex Works (EXW): The price quoted applies only at the point of origin and the seller agrees to place the goods at the disposal of the buyer at a specific place for a specific period of time. All other charges are to be assumed by the buyer.
• Delivered at Place (DAP): The seller delivers the goods when they are placed at the disposal of the buyer on the arriving means of transport ready for unloading at the named place of destination. Parties are advised to specify as clearly as possible the point within the agreed place of destination, because risks transfer at this point from seller to buyer.
• Delivered at Terminal (DAT): The seller delivers when the goods, once unloaded from the arriving means of transport, are placed at the disposal of the buyer at a named terminal, port, or place of destination. ‘Terminal’ includes quay (wharf), warehouse, container yard or road, rail or air terminal. Both parties should agree on the terminal and if possible a point within the terminal where the risks will transfer from the seller to the buyer.
• Delivered Duty Unpaid (DDU): The seller fulfills his obligation to deliver when the goods have been made available at the named place. The seller bears the costs and risks involved in bringing the goods to that place but not the costs and risks of clearing customs.
• Delivered Duty Paid (DDP): The seller fulfills his obligation to deliver when the goods have been made available at the named place in the country of importation. The seller has to bear the risks and costs -- including duties, taxes and other charges -- of delivering the goods.

 

Importer of Record

 

Electronic Export Information (EEI)

Electronic Export Information (EEI), formerly known as Shipper's Export Declaration (SED), is used for compiling official U.S. export statistics and to enforce U.S. export laws. Keep copies of all relevant documents related to your EEI filing for at least 5 years from the date of export (if other regulatory agencies have recordkeeping requirements that exceed this, then those requirements prevail). Refer to  EEI Tools and Information for more information.

 

EEI requirements

EEI filing is required for certain export shipments from the U.S, Puerto Rico or the U.S. Virgin Islands when a shipment contains any single commodity that is valued greater than US $2,500, when it requires an export license or permit, or when it is subject to International Traffic in Arms Regulations (ITAR). Refer to  About EEI for detailed requirement information.

 

File an EEI/SED

Select  My shipment contents require an Electronic Export Information/Shipper’s Export Declaration, US Department of Commerce Export License or an  ITAR exemption, then select one of the following EEI filing options:

• FedEx is my EEI/SED Agent: Select this option to have FedEx act as your authorized agent and file the EEI for you. Refer to FedEx Export AgentFile^® below for more information.
• I have already filed or will file using AES: Select this option if you have already filed or will file your EEI after departure. Choose the AES citation type and enter your AES citation number. Refer to AES Citation Types and Formats below for more information.

 

FedEx is my EEI/SED Agent

Choose this option if you want FedEx to act as your authorized agent and file the EEI for you.
Step 1: Select the checkbox to indicate the contents of your package require an Electronic Export Information/Shipper’s Export Declaration, US Department of Commerce export license or an ITAR exemption.

Step 2: Choose EEI/SED Filing Option  FedEx is my EEI/SED Agent from the AES citation type dropdown. For more information about FedEx Export AgentFile, refer to  EEI/SED Tools and Information.

Step 3: You will now be transferred to the FedEx Shipper’s Electronic Export Information page on fedex.com.

Step 4: Complete and submit the required information on the FedEx Shipper’s Electronic Export Information pages. After successfully submitting the EEI, you will receive two emails. One email confirms that FedEx has received your EEI record and provides a Shipment Reference # (SRN) for that submission. A second email with the ITN will be sent later after the record is submitted from FedEx to AES and FedEx receives back the ITN from AES.

Step 5: When you have the ITN, return back to FedEx Ship Manager® and select  Pre-Departure ITN in the AES citation type dropdown.

Step 6: Enter the ITN in the AES citation field. Note: Foreign Trade Regulations require that you retain your EEI records for 5 years from date of export (if other regulatory agencies have recordkeeping requirements that exceed this, then those requirements prevail). We suggest that you print your EEI records for your record retention. These EEI records are retained in the FedEx Agent File application on fedex.com for 45 days under “Your EEI Filing Activities”. Any request for copies of records greater than 45 days old must be made to the EEI Operations at 1-866-352-3252. Refer to  AES Citation Types and Formats below for more information.

Step 7: When all required information is complete for both the EEI section and the shipment, click  Ship to continue.

 

I have already filed or will file using AES

Choose this option if you have already filed and have a Pre-Departure ITN or if you have been granted Post Departure privileges and will file later within the allotted timeframe.
Step 1: Select the checkbox to indicate the contents of your package require an Electronic Export Information/Shipper’s Export Declaration, US Department of Commerce export license or an ITAR exemption.

Step 2: Choose EEI Filing Option  I have already filed or will file using AES.

Step 3: For your AES citation type choose Pre-Departure ITN if you have already filed, or choose  Post Departure if your company has been granted Post Departure (formally known as Option 4) privileges and will file later within the allotted timeframe.

Step 4: In the AES citation field, enter the Pre-Departure ITN or the Post Departure Citation in this format "AESPOST NNNNNNNNNXX MM/DD/YYYY" (NNNNNNNNNXX = EIN + SUFFIX , MM/DD/YYYY = Date of Departure). Refer to  AES Citation Types and Formats below for more information.

Step 5: When all required information is complete for both the EEI section and the shipment, click  Ship to continue.

 

No EEI/SED is required

Select  No EEI/SED is required if your shipment does not require an EEI based on an FTR (Foreign Trade Regulations) exemption (for U.S. export shipping only). Then select the FTR (Foreign Trade Regulations) citation that exempts your shipment from EEI filing. View the  FTR chart for a list of FTR codes and explanations.

 

AES Citation Types and Formats

• Pre-Departure ITN
  Select this citation type if you have an AES Pre-Departure Proof of Filing citation and enter the associated number. The ITN represents an Authorization to Ship issued by the U.S. Government's AES.
  
  Format: AES XYYYYMMDDnnnnnn.
  AES X: Standard in all entries
  YYYYMMDD: The date that AES received the EEI record and issues the approval for shipment. This cannot be a future date.
  nnnnnn: The six-digit number assigned by the U.S. Census Bureau when filing an EEI.
  
• Post Departure
  Select this citation type if you have a Post Departure Proof of Filing citation.
  
  Format: AESPOST nnnnnnnnn00 mm/dd/yyyy or AESPOST nnnnnnnnnaa mm/dd/yyyy
  AESPOST: Static and upper case.
  nnnnnnnnn00 or nnnnnnnnnaa: The first nine characters are the numeric EIN specific to the shipper and the last two characters are an alphanumeric EIN suffix.
  mm/dd/yyyy: The month, day and year that shipment is to be exported.
  
• AES Downtime
  Select this citation type if you have an AES Downtime Proof of Filing citation.
  
  Format: AESDOWN nnnnnnnnn00 mm/dd/yyyy or AESDOWN nnnnnnnnnaa mm/dd/yyyy
  AESDOWN: Static and upper case.
  nnnnnnnnn00 or nnnnnnnnnaa: The first nine characters are the numeric EIN specific to the shipper and the last two characters are an alphanumeric EIN suffix.
  mm/dd/yyyy: The month, day and year that shipment is to be exported.
  

 

Destination Control Statement

• Department of Commerce DCS: For shipments that are controlled by the Department of Commerce and are outbound from the U.S., Puerto Rico and Virgin Islands to the rest of the world, the Department of Commerce DCS should appear on the labels and associated documents. This statement reads:
  
  These commodities, technology, or software were exported from the United States in accordance with the Export Administration Regulations. Diversion contrary to United States law is prohibited.
  
• Department of State DCS: For shipments that are controlled by the Department of State and are outbound from the U.S., Puerto Rico, and Virgin Islands to the rest of the world traveling under an ITAR (International Traffic in Arms Regulations) exemption or ITAR license, the Department of State DCS should appear on the labels and associated documents. This statement reads:
  
  These commodities are authorized by the U.S. Government for export only to authorized countries for use by the specified end-user. They may not be transferred, transshipped, or otherwise disposed of in any other country, either in their original form or after being incorporated into other end-items, without prior approval of the relevant U.S. government agency.
  
  More info

 

Complete your Shipment

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Ship

 

Shipment Profiles

• Select Create a Shipment Profile to store the shipment information as a Shipment Profile for use in future shipments. Be sure to enter a unique profile nickname.
• Select Save changes to My Shipment Profiles if you used a Shipment Profile and made updates you want to save.
• Select Save as a New Profile in My Shipment Profiles if you used a Shipment Profile and want to save the information to a new profile. Be sure to enter a unique profile nickname.
• When you use a Shipment Profile, you may enter additional information needed for your shipment or make changes to the profile information before processing the shipment. Please see Shipment Profiles for more information.

 

Save for Later

• A Pending Shipment must contain complete shipping information in order to be processed at a later date.
• Pending Shipments expire 10 days after the date you created the shipment or the future date you selected when creating the shipment.
• Pending Shipments cannot be saved for FedEx Express Freight shipments, return shipments, or shipments that have been scheduled for pickup.
• This option is not available if you have selected to create or save the shipment as a Shipment Profile.
• Please see Pending Shipments for more information on viewing and processing your pending shipments.