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International Resource Center
Export Forms
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Choose your form or forms from the list below and click on the "Complete
Online" button, or select "Print Blank Forms" to view and print any of the
forms.
To obtain additional information about these forms, we have provided
explanations of them below.
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A certificate of origin is a document presented to customs
authorities at the time of importation to authenticate the national
origin of the merchandise. The certificate is signed by the shipper
and may be certified by a local chamber of commerce, notarized, and
even visaed by a resident foreign consul. Certificates of origin may
be required to determine origin because of treaty arrangements,
varying duty rates based on the origin of the goods, or
most-favored-nation treatment that may benefit goods of U.S. origin.
Certain countries may also use the certificate of origin for exchange
purposes.
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- A Certificate of Origin certifies the country in which goods
to be shipped were manufactured.
It may be required depending on the commodity to be exported and
its destination.
Many countries restrict the importation of goods from certain
nations, limit (by country) the amount of a particular commodity that
can be imported or give favorable duty treatment to goods originating
in specific countries.
- To check whether this certificate is required for your
export, call FedEx International Customer Service, 1-800-247-4747.
Once completed, this form must be notarized and then certified by
your local chamber of commerce.
One original and two copies are required.
- Always include a copy of your Certificate of Origin INSIDE
as well as OUTSIDE the package.
- For your convenience, FedEx International Regulatory Services can prepare the Certificate of Origin for US$30 when sent via overnight letter to a US location, or US$40 when sent via overnight letter to an international location. For more information on this service, call 1-800-851-3336.
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The commercial invoice is the basic statement of the seller to the
buyer for goods shipped; it ideally represents a complete record of
the business transaction between the exporter and the foreign importer
with regard to the goods sold. It is used as one of the primary
documents in the collection process and is the main document used by
foreign Customs for control, valuation and duty determination. It is
also a document of content; it must fully identify the overseas
shipment as well as serve as the basis in preparing all other
documents covering the shipment. All data contained in the invoice
must conform to the particular entry requirements of the foreign
country to which the goods are being shipped.
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- The Commercial Invoice represents a complete record of the
business transaction between the exporter and the foreign importer
with regard to the goods sold.
It is also a document of content; it must fully identify the
overseas shipment as well as serve as the basis in preparing all other
documents covering the shipment.
- The description of each commodity being shipped should
include:
- Name by which item is known (generic and scientific, if any)
- Harmonized system classification number (call FedEx
International Customer Service, 1.800.247.4747 for correct code)
- Grade and quantity of commodity
- Marks, numbers and symbols under which the commodity is
packaged and sold
- Composition and/or construction of product
- Purchase price of each item (in the currency of purchase) and
total invoice value
- All charges and discounts associated with the transaction
(including packaging, transportation, insurance, etc.) and the terms
of sale
- Type of packaging
- Always include a copy of your Commercial Invoice INSIDE as
well as OUTSIDE the package.
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Canada, Mexico and the United States developed a uniform certificate
of origin to certify that originating goods imported into their
territories qualify for preferential treatment accorded by the North
American Free Trade Agreement (NAFTA). The uniform certificate of
origin is used in all three countries and is printed in English,
French and Spanish. The certificate will be completed in the language
of the country of export or the language of the importing country, at
the exporter's discretion; importers will submit a translation to
their own customs administration upon request.
A NAFTA certificate of origin can cover a single importation of
goods or multiple importations of identical goods. Certificates that
cover multiple shipments are called "blanket certificates" and can
apply to goods imported within any 12-month period specified on the
certificate. Although a certificate of origin can only cover goods
imported over a 12-month period, it remains valid for NAFTA
preference claims made up to four years from the date signed.
The certificate of origin must be completed and signed by the
exporter of the goods. When the exporter is not the producer, the
exporter can complete the certificate on the basis of knowledge that
the good originates; reasonable reliance on the producer's written
representation that the good originates; or a completed and signed
certificate of origin for the good voluntarily provided to the
exporter by the producer. A certificate of origin is not required if a
commercial importation of goods does not exceed US$1,000 (CAD$1,600)
in value. It is also not required for noncommercial importation.
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- U.S. Customs regulations require that you keep this certificate
and the backup documentation for five years from its issuance.
Failure to do so could invalidate the Preferential Duty Claim.
For assistance, call FedEx International Regulatory Services at
1.800.851.3336 or the U.S. Department of Commerce, 202.482.4811.
- A NAFTA Certificate of Origin is required when BOTH of these
statements apply:
- Shipment of more than US$1,000 in merchandise to Mexico or Canada
ONLY, and
- Shipment of goods that qualify for NAFTA origin.
Rules of origin are complex and may be determined by country of
manufacture, regional value, content and/or tariff change (where
tariff classification changes after the completion of processing).
- The Harmonized System Tariff Classification code is also known
as the Schedule B number in the U.S.
- Preference Criterion must be accurate; choose the correct code:
A, B, C, D, E or F.
- "Net Cost" should be answered with "No" or "NC"; no other answer
applies.
- Language in which the certificate is written is at the
exporter's discretion; importers, however, may be required to submit a
translation of the certificate to their own customs officials.
- A NAFTA Certificate of Origin may cover a single importation of
goods or multiple importation of identical goods.
Certificates that cover multiple shipments are called blanket
certificates and may apply to goods imported within any 12-month period.
A blanket Certificate of Origin must be on file with the
importing country's customs.
- Importers may file a claim for NAFTA tariff preference up to one
year after receipt of a good and apply for a refund of customs duties.
- Be sure to include a copy of your NAFTA Certificate of Origin
INSIDE as well as outside the shipment.
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A packing list may be required by the importing country, may be
requested by the exporter, and in all cases will facilitate the
clearance of goods through Customs. When a shipment is small, the data
usually given in the packing list may instead be incorporated into the
commercial invoice. The completed packing list is used by the exporter
to ascertain the total shipping weight and volume so that shipping
space may be reserved. It is also used as a check-off list to
determine that the correct cargo has been received. Finally, it is
used by the buyer to inventory the merchandise received.
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- A packing list shows information necessary for transport as well
as number and kinds of items being shipped.
The Packing List is valuable in checking whether the shipment is
correct.
- Always include a copy of your Packing List INSIDE as well as
OUTSIDE the package.
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An invoice provided by a supplier prior to the actual shipment of
merchandise for the purpose of documenting to a customer the cost of
the merchandise to be sold, as well as such charges as freight and
insurance. The document is customarily used by the potential purchaser
in applying for a letter of credit, import license or foreign exchange
allocation.
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- A Proforma Invoice is the invoice provided by a supplier prior
to the shipment of merchandise, detailing to the buyer the kinds and
quantities of goods to be sent, their value, weight, size, etc.
It should include freight and insurance charges, and may be used
by the customer to apply for a letter of credit, import license or
foreign exchange allocation.
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A Shipper's Letter of Instruction is required by the carrier or
freight forwarders as a prerequisite to obtain (besides the data
needed) authority to issue and sign the waybill in the shipper's name.
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- Describes any special instructions regarding the shipment.
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